FOOD SERVICES ADMINISTRATIVE ASSISTANT

Profile

JOB TITLE: Adminsitrative Asistant for Food Service

FLSA STATUS: Exempt

POSITION OBJECTIVE: To act as executive assistant to Director and Assistant Director of Food Services to support the entire department through the planning, oversight, coordination and supervision of general office operations and staff, and to perform a wide variety of key administrative functions for the Burlington School Food Project.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Plans, oversees, coordinates and monitors various day-to-day administrative responsibilities • Work with one or two regular office personnel in the daily operations of the department; work with existing employees on workflow to ensure continuous operation of key processes; plan and issue daily work assignments; monitor work in progress and check completed work; reporting of time; assist staff with unusual or difficult tasks; assist with/carry out performance evaluation; bring special personnel problems to attention of supervisor; plan staffing needs and work • Interview and advise on hiring; train new employees; • • Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/ operations forms, records, reports, schedules, school testing and other documents, ensuring timely and accurate completion of documents by other District personnel and/or outside individuals/organizations. • Organizes and maintains various general and specialized files and records, frequently involving cross- filing/cross-reference • Develops and maintains various logs and other manual record-keeping systems related to assigned • Compiles a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or • Responsible for various bookkeeping functions: initiates and processes financial documents related to operating budgets, capital budgets, state meal claims, special accounts, and the like; monitors financial activity; organizes and maintains financial records; collects and disburses funds; prepares related • Serves as assistant to Director and Assistant Director of Food Services in calendaring, scheduling of appointments, returning calls and e-mails in a confidential and professional manner • Serves as administrative liaison with students, faculty, staff, parents, vendors, and/or other key department constituency: explains policies/procedures; answers various questions; coordinates services; handles special requests or • Confers regularly with immediate supervisor, other department, school and District personnel, and/or various outside individuals/organizations to plan and coordinate activities, exchange information, resolve problems • Develops/coordinates/supervises communication from building to community and parents through newsletter, web-site, e-mail, social media and automated phone system. • Assists with general office secretarial work: answer phones and perform reception duties; type/ print using word processor correspondence, reports, etc.; order office supplies; maintain appointment calendars; set up meetings; photocopy; screen and distribute mail; • Uses discretion in handling confidential information and materials • Performs related duties as assigned • SUPERVISION RECEIVED: Works under minimal administrative supervision on broad and diverse assignments. Assignments are generally open and on-going, and/or are made periodically on a project by project basis with more frequent consultation regarding special problems. Receives some technical supervision, but generally follows established policies and precedents, requiring much independent design

SUPERVISORY RESPONSIBILITIES: Works with the Director and Assistant Director of Food Services to train, assign and direct the activities of several team members, while sharing the workload to ensure all office work is complete

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following: • Bachelor's degree in business or other appropriate discipline, or work experience plus five years of relevant clerical and administrative experience or a combination of education and experience from which comparable knowledge and skills are acquired. Previous supervisory experience required including hiring, evaluating, training and directing staff. • Broad base knowledge of general and specialized clerical and office management knowledge and • Good basic administrative and organizational Experience in organizing and maintaining moderately complex filing and records systems. Previous experience with computerized information systems. • Ability to deal effectively with a wide variety of individuals inside and outside of the • Ability to read, analyze and interpret general business periodicals, professional journals, • technical procedures, or governmental regulations. Ability to write reports, correspondence, and procedure manuals. • Ability to effectively present information and respond to questions from groups of administrators, teachers, parents, students, and the general • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Some bookkeeping/accounting training or • Computer Skills and Experience: Google Applications, Microsoft Works, Word, Excel • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule

• Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, faculty, administrators, parents, and representatives of outside organizations.

Ability to work cooperatively and effectively with peers, subordinates, supervisors, parents, and outside

PHYSICAL EFFORT AND STRESS. Physical ability to perform the essential functions of the job as outlined above, in addition to the following: While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands, talk, and hear. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Ability to effectively handle stressful situations and resolve conflicts. WORKING CONDITIONS: While performing the duties of this job, the noise level in the work environment is usually moderate. Shift Type Full-Time Salary

Position Type:

Full-time

Equal Opportunity Employer

Burlington School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Minority candidates are encouraged to apply.

Contact Information

Christopher Celotto

150 Colchester Avenue

Burlington, Vermont 05401

Phone:

802-864-2159

Email:

ccelotto@bsdvt.org

Learn more online at http://www.SchoolSpring.com/job?3298829

Company info

Burlington School District
Christopher Celotto
Phone : 802-864-2159